Visitors and Volunteers

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Protocol for Visitors and Volunteers in Pittsylvania County Schools
Pittsylvania County School Division strives to provide a safe learning environment for all children and staff. Safeguards are taken to ensure the safety and well-being of students and staff, including the screening of all new employees and volunteers in our schools for criminal charges, especially for child abuse or sex-related offenses.

Visitors
Visitors are welcome in schools as long as their presence is not disruptive. Upon arriving at a school, all visitors must report to the administrative office. (School Board Policy KK) Visitors in a school have no supervisory responsibility or authority.

Visitors in a school might participate during the school day in the following:

  • Conferences with Teacher, Nurse, Counselor, Cafeteria Manager, Administrator
  • School Assembly Program/Pep Rally Guest
  • Lunch or Breakfast Guest

Volunteers
The Pittsylvania County Public Schools support and encourage the active participation of parents and members of the community in providing and extending educational opportunities for children. The involvement of parents, volunteers and others in the community who can serve as a resource to schools is a fundamentally important component of successful school programs. The administration of each school will direct activities of parents, volunteers and other community resources in the building level. (School Board Policy IICB/IICC)

For individuals wishing to volunteer in Pittsylvania County Schools, there is an established protocol for their participation. The protocol includes two levels of background clearance depending on the level of responsibility and contact with students that the volunteer will have.

Level I
Level I volunteers serve as resources to the school and provide little student supervision. If you would like to volunteer in any of the following capacities you must be approved as a Level 1 volunteer. Level 1 volunteer approval/clearance is completed at the school level using the Ident-a-Kid System.

Level I Volunteer’s role might include:

  • Athletic Concessions Volunteer
  • Homeroom Volunteer
  • PTO Volunteer
  • Resource Speaker
  • Day Field Trips Guests (responsible for his/her child only; not riding the school/charter bus)
  • Library Volunteers

Level 2
Level 2 volunteers may be solely responsible for supervision of students. If you would like to volunteer in any of the following capacities, you must complete Level 2 Volunteer Approval.

Level 2 Volunteer’s role might include:

  • PTO Officers
  • Booster Club Officers
  • Tutors
  • Student Mentors
  • Day Field Trips Chaperones (group supervision and/or not riding the school bus)
    Overnight Field Trip Chaperones 
  • Field Day Volunteers (responsible for games, etc.)

Any questions regarding this procedure should be directed to the Assistant Superintendent for Administration.